Pioneers Canada Privacy Policy
Effective Date: January 2025
At Pioneers Canada, we are committed to protecting the privacy of our supporters, donors, volunteers, employees, and any other individuals from whom we collect personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and the Canadian Standards Association Model Code for the Protection of Personal Information.
1. Accountability
Pioneers Canada is responsible for maintaining and protecting the personal information under our control. We have appointed a Privacy Officer to oversee compliance with our privacy obligations. For any inquiries or concerns regarding your personal information, please contact:
Privacy Officer
Pioneers Canada
51 Byron Ave.
Dorchester, ON N0L 1G2
Phone: 519-268-8778
2. Identifying Purposes
We collect and use personal information for various purposes, including but not limited to:
- Evaluating applications to serve with Pioneers Canada.
- Establishing and maintaining relationships with donors and supporters.
- Managing payroll and employee benefits.
- Conducting employee performance evaluations.
We will identify the purposes for which personal information is collected at or before the time of collection.
3. Consent
We obtain consent from individuals before collecting, using, or disclosing their personal information, unless it is inappropriate or not required by law. Consent may be implied based on your relationship with Pioneers Canada. Individuals may withdraw their consent at any time, and we will inform you of the potential implications of withdrawal.
4. Limiting Collection
We limit the collection of personal information to what is necessary for the identified purposes. Our collection methods are fair, open, and lawful.
5. Limiting Use, Disclosure, and Retention
Personal information will not be used or disclosed for purposes other than those for which it was collected, except with consent or as required by law. We will retain personal information only as long as necessary for its intended purpose.
6. Accuracy
We strive to maintain personal information in an accurate, complete, and up-to-date manner to fulfill the purposes for which it was collected.
7. Safeguards
We implement security safeguards appropriate to the sensitivity of personal information. These safeguards may include physical measures (e.g., shredding documents, locking filing cabinets), organizational measures (e.g., restricted access to personal information), and technological measures (e.g., security software, password protection, encryption).
8. Openness
We are committed to transparency regarding our privacy practices. Information about this Privacy Policy, including the contact details of our Privacy Officer and how to access your personal information, is available upon request.
9. Access to Personal Information
Individuals may request access to their personal information, and we will respond within a reasonable timeframe. If any inaccuracies are found, we will correct them as required.
10. Challenging Compliance
Complaints or inquiries regarding the collection, use, disclosure, or retention of personal information should be directed to our Privacy Officer. We will investigate any complaints and take appropriate action if a complaint is justified.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will notify you of any significant changes.